Professional Sponsorship
Letter Templates

[Your Organization Letterhead] [Date] [Sponsor Name] [Title] [Company Name] [Address] [City, State ZIP] Dear [Mr./Ms. Last Name], I am writing on behalf of [Your Organization Name] to present a partnership opportunity that aligns with [Sponsor Company]'s commitment to [their known value/mission - be specific]. [Your Organization] is a [brief description] that reaches [X number] of [specific audience demographic]. For [timeframe], we are organizing [event/program name], which will [key impact metric]. We are seeking corporate partners who share our vision of [shared goal]. Your support would enable us to [specific impact], while providing [Sponsor Company] with [specific benefit to them]. Partnership Benefits: • [Quantifiable benefit 1] • [Quantifiable benefit 2] • [Quantifiable benefit 3] • [Quantifiable benefit 4] Investment: $[Amount] I have enclosed a detailed partnership proposal outlining sponsorship tiers, benefits, and success metrics from our previous partnerships. I would welcome the opportunity to discuss this partnership in person. I will follow up next week to schedule a brief meeting at your convenience. Thank you for considering this opportunity to partner with [Your Organization]. Sincerely, [Your Signature] [Your Printed Name] [Your Title] [Organization Name] [Phone] [Email] Enclosure: Partnership Proposal

[Your Organization Letterhead] [Date] [Business Owner Name] [Business Name] [Address] Dear [First Name], As a fellow [community name] business/organization, I wanted to reach out about an exciting partnership opportunity. [Your Organization] is hosting [event/program] on [date], and we're bringing together [X number] of local families/residents who are [description of audience]. I immediately thought of [Business Name] because: 1. [Specific reason related to their business] 2. [Alignment with their customer base] 3. [Community benefit] Here's what partnership includes: Gold Level - $2,500 ✓ Logo on all 500 event t-shirts ✓ Banner at main entrance ✓ Social media features (our 5,000 local followers) ✓ Recognition in community newspaper ad ✓ 10 VIP event passes Silver Level - $1,000 ✓ Logo on event signage ✓ Social media recognition ✓ 5 event passes Bronze Level - $500 ✓ Logo on website ✓ Recognition at event ✓ 2 event passes Last year, we had [X] attendees and our sponsors reported [specific result]. I've attached photos from last year's event so you can see the impact. Can we grab coffee next week to discuss? I'd love to hear your thoughts and answer any questions. Thanks for being such an important part of our community! [Your Name] [Title] [Phone] [Email] P.S. We're confirming sponsors by [date], so please let me know if you'd like to be involved!

[Nonprofit Letterhead with 501(c)(3) Status] [Date] [Donor/Sponsor Name] [Title] [Company/Individual] [Address] Dear [Name], Every day, [Your Nonprofit] works to [mission statement]. Last year alone, we [specific impact metric: served X people, raised $X, achieved X result]. But we can't do it alone. We're writing to invite [Company Name/Individual] to become a sponsor of [specific program/event] taking place on [date]. This partnership would directly enable us to [specific impact]. What Your Support Achieves: • $5,000: [Specific outcome - e.g., "provides meals for 500 families"] • $2,500: [Specific outcome] • $1,000: [Specific outcome] As a valued sponsor, you'll receive: ✓ Recognition at our event (attended by [X] people) ✓ Logo placement on all event materials ✓ Story feature in our quarterly newsletter ([X] subscribers) ✓ Tax-deductible receipt (we're a 501(c)(3) organization) ✓ Impact report showing exactly how your donation was used [Optional: Personal connection] I know [Company Name] has demonstrated commitment to [related cause/community initiative], and this partnership would extend that impact to [specific benefit]. Would you be open to a brief call to discuss this opportunity? I'm available [specific times] or happy to work around your schedule. Together, we can [shared impact goal]. With gratitude, [Your Signature] [Your Name] [Title] [Organization] [Phone] [Email] [Website] Tax ID: [XX-XXXXXXX]

[Date] Dear [First Name], I hope this letter finds you well. I'm reaching out because [Your Organization] is embarking on [specific initiative], and I immediately thought of you. [Optional: Personal connection - "I remember when you mentioned your passion for..."] The Challenge: [Brief description of problem you're solving - keep emotional but factual] Our Solution: [What you're doing about it - specific and actionable] Where You Come In: We're seeking [X] sponsors to contribute [amount] each. Your gift of [amount] would: • [Specific impact 1] • [Specific impact 2] • [Specific impact 3] I've enclosed [specific materials - annual report, impact story, photos] so you can see the difference we're making. Every dollar goes directly to [specific use]. We're a 501(c)(3), so your donation is fully tax-deductible. Would you consider joining us as a sponsor? I'd be honored to discuss this further over coffee/phone if you have questions. Thank you for being someone who cares about [cause/community]. Warmly, [Your Signature] [Your Name] [Contact Information] P.S. [Urgent reason to act now - matching gift, deadline, specific need]

[Team Letterhead] [Date] Dear [Business Name/Owner], The [Team Name] [sport] team is gearing up for an exciting [season/year], and we'd love [Business Name] to be part of our success! Our team consists of [X] players ages [age range] from [community]. We compete in [league name] and practice/play at [location] throughout [timeframe]. What We're Asking: We're seeking local business sponsors to help cover [specific costs: uniforms, equipment, travel, field fees]. Your support ensures every child can participate, regardless of family financial situation. Sponsorship Levels: 🥇 Gold Sponsor - $1,500 • Your logo on all team jerseys (worn at every game) • Team banner with your business name • Recognition at season-end ceremony • Social media shoutouts throughout season • 4 family passes to championship game 🥈 Silver Sponsor - $750 • Your business name on team banner • Recognition at season-end ceremony • 2 family passes to championship game 🥉 Bronze Sponsor - $350 • Your business name listed as supporter • Recognition at season-end ceremony Last season, our sponsors received exposure at [X] games with [Y] combined attendance. Many told us families specifically visited their businesses after seeing the sponsorship! These kids work incredibly hard, and your sponsorship teaches them that the community believes in them. Can we count on [Business Name] to help make this season special? I'll stop by next week to say hello, or feel free to call me at [phone]. Go [Team Name]! [Your Name] [Title - Coach, Team Manager, Board Member] [Phone] [Email]

[Conference Letterhead] [Date] [Executive Name] [Title] [Company Name] [Address] Dear [Name], I'm writing to invite [Company Name] to sponsor [Conference Name] taking place [date] at [venue]. Conference Overview: • [X] attendees (target audience description) • [X] speakers including [notable names] • [X] sessions covering [topics] • [X] exhibitors from [industry] Why This Audience Matters: Our attendees are [job titles] with average budget authority of $[amount]. [XX]% are in decision-making roles for [relevant purchasing]. Last year: • [Specific attendance metric] • [Specific engagement metric] • [Sponsor ROI stat] Sponsorship Opportunities: 💎 Platinum - $50,000 ✓ Keynote speaking slot (30 min) ✓ Premium booth (20x20) ✓ Conference title sponsorship ✓ Full attendee list with contact info ✓ Logo on all badges and lanyards ✓ 15 all-access passes 💍 Gold - $25,000 ✓ Breakout session speaking slot (20 min) ✓ Premium booth (10x10) ✓ Track sponsorship ✓ Logo on website and mobile app ✓ 8 all-access passes 🥈 Silver - $10,000 ✓ Standard booth (10x10) ✓ Logo on website ✓ 4 all-access passes I've attached the full prospectus with additional details, booth layouts, and deadlines. [Company Name]'s expertise in [their area] would be incredibly valuable to our audience. I'd love to discuss how we can create a custom package that achieves your goals. Are you available for a call on [specific date/time options]? Best regards, [Your Name] [Title] [Conference Name] [Phone] [Email] [Website]

[School Letterhead] [Date] Dear [Business/Organization Name], [School Name] is embarking on an exciting initiative that will directly benefit [X] students in our community, and we need partners like [Business Name] to make it possible. The Program: [Specific program - arts, STEM, athletics, etc.] serving [grade levels] throughout [timeframe]. This program will [specific educational outcome]. The Challenge: While our families are eager for their children to participate, [specific challenge: budget cuts, lack of equipment, facility needs, etc.]. The Opportunity: We're seeking [X] business sponsors to contribute [amount] each. Your partnership would: • Directly serve [X] students • Provide [specific resources/outcomes] • Demonstrate your commitment to education in [community] Sponsor Recognition: ✓ Logo displayed at [school locations] ✓ Recognition at [event - assembly, ceremony, game] ✓ Feature in school newsletter (sent to [X] families) ✓ Social media recognition ✓ Invitation to [special event] [Personal element: Principal or teacher testimonial] "This program changes lives. Last year, [specific student success story]. None of this would be possible without community partners." - [Name, Title] Investment Levels: □ Title Sponsor: $5,000 □ Champion Sponsor: $2,500 □ Supporting Sponsor: $1,000 □ Friend of [School]: $500 Your support is an investment in our community's future. These students are [community name]'s next generation of [leaders, innovators, etc.]. I'd love to discuss this partnership further. May I call you next week? Thank you for considering this opportunity to impact young lives. Sincerely, [Your Signature] [Your Name] [Title] [School Name] [Phone] [Email]