Track sponsors, budgeted vs actual revenue, status, and progress to goal in real-time.No Excel needed—use our free interactive tool, then export to CSV.
See budgeted vs actual revenue, variance, and progress to goal update instantly as you add sponsors.
Track each sponsor through stages: Pending → Secured → Invoiced → Paid. Know exactly where every deal stands.
Download your budget as CSV to share with your team, board, or import into other tools.
Organize by sponsor tier (Gold, Silver, Bronze) or type (Title, Presenting, In-Kind, etc.).
Instantly see which sponsors came in over/under budget. Green = over, red = under target.
Visual progress bar shows percentage to goal. Motivates team and provides at-a-glance status.
Start tracking your sponsorship budget now. Add sponsors, update amounts, track status, and export to CSV.
Track sponsors, budgets, and actual revenue in real-time
| Category | Sponsor/Item | Budgeted | Actual | Variance | Status | |
|---|---|---|---|---|---|---|
| -$50,000 | ||||||
| TOTALS: | $50,000 | $0 | -$50,000 | |||
SponsorFlo automatically tracks all sponsorships, sends invoices, and syncs with your accounting software.
Use these standard categories as a starting point for your budget
| Category | Typical Range | Quantity |
|---|---|---|
| Title Sponsor | $50K-$250K | 1 exclusive |
| Presenting Sponsor | $25K-$100K | 1-2 |
| Gold/Premium | $10K-$50K | 3-5 |
| Silver/Standard | $5K-$15K | 5-10 |
| Bronze/Supporting | $1K-$5K | 10-20 |
| In-Kind Sponsor | Value varies | Unlimited |
| Media Partner | Trade value | 2-5 |
Base your total budget goal on past performance +10-20% growth. Don't overestimate first year.
Update status weekly. Early tracking identifies shortfalls when there's still time to pivot.
Always have 20-30% more prospects than you need. Plan for 30-40% of prospects to say no or ghost.
Set internal goals 10-15% higher than actual needs to account for cancellations and payment delays.
Create enough tiers (4-5) to capture different budget levels without overwhelming prospects with choice.
If multiple sponsors consistently go over/under budget, adjust your pricing for next year.
SponsorFlo automatically tracks sponsorships, sends invoices, processes payments, and syncs with your accounting software. Stop using spreadsheets.
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